A finance team was spending up to two days every week reconciling bank transactions with invoices and payment records. The process involved downloading bank feed data, checking invoice statuses, matching transactions manually, and preparing a weekly summary for the accountant.
As payment volume increased, reconciliation became slower and harder to manage. Manual matching created delays, missing records required repeated checking, and the accountant often received incomplete or inconsistent summaries.
Opzio helped the business automate bank feed and invoice matching into a cleaner weekly reconciliation workflow. The system matched transactions with invoice records, flagged exceptions, and generated a weekly summary for the accountant. The result was reconciliation time reduced from 2 days to just 2 hours.
The Challenge
The client’s finance process depended heavily on manual transaction checking. Bank feed records, invoice data, and payment confirmations were reviewed separately, which made reconciliation slow and error-prone.
The weekly accounting summary also required manual preparation, adding more admin time to an already repetitive process.
Key challenges included:
• Bank transactions had to be checked manually against invoices
• Payment records and invoice statuses were stored separately
• Reconciliation took up to two days every week
• Missing or unmatched records required repeated review
• Weekly accountant summaries were prepared manually
• Manual matching increased the risk of overlooked payments
• Finance visibility depended on spreadsheet updates
